Careers

Executive Assistant to CCO and Creative Directors (12 Month Maternity Cover)

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The London Office

Based in the heart of Soho, BBH London is a vibrant hub of creativity, where the Black Sheep was first born. Today we are home to over 400 BBHers across our different specialisms, all connected by one culture.

There is no "one size fits all" at BBH. We believe in the power of difference to make a difference. If you surprise people, then they’ll sit up. If you speak a different language to everyone else, then they’ll listen. If you craft your message with love and originality, then that message will land harder. If you give people something useful that makes their lives a little bit better, then they’ll thank you. Everything we do is born out of the pursuit of difference. We fill our building with people who are different. We like to work with people who are different.

Our enduring commitment to difference is best embodied by The Black Sheep. It represents our businesses, our culture, and the people who work here.

The Summary

Application Deadline: 20th December 2019. 

A great opportunity to join BBH in the New Year for a 12 month EA maternity cover.

We run their lives to free up their time to manage and grow the business. 

We make them feel prepared.

We make them feel in control.

We essentially make them into two people.

 

Executive Assistant

We run their lives to free up their time to manage and grow the business. 

From the basics of diary monitoring:

  • Making sure that there aren’t any clashes
  • Ensuring that wherever possible, days are not back-to-back and allow some breathing space
  • If meetings go over lunch, we get them something to eat
  • We are strong with people trying to get in the diary!

Through to diary planning:

  • We ensure there is enough prep time for meetings; briefings from Account teams, gathering of background information
  • We get a feel of what they need to prioritise and action through the monitoring of their emails
  • We add/allow travel time
  • We liaise with those requesting meetings to understand business priority/timing requirements.

We make them feel prepared.

  • We check on what is required for prep time/docs. We make sure they know what this meeting is about
  • We give them a heads up when we spot things in their inboxes that they haven’t had the chance to see
  • We know what’s going on through their Inbox and can spot when potential curve balls will arrive that will demand their time.

We make them feel in control.

  • We think ahead, we anticipate, we plan for every eventuality. 
  • We are self-starters, we manage our own time and don’t need supervision
  • We always present solutions and not problems
  • We help keep the Inbox tidy
  • We will also challenge the status quo, suggesting change and provide solutions
  • We always remain calm and clear-headed under pressure
  • We are always known to be flexible and willing to give that little bit extra beyond our ‘official’ responsibilities – basically, we care!
  • We can put our hands on any of their decks instantly, we know what’s on the latest agency reel etc
  • We have the basics covered, it goes without saying. So we organise travel, we do expenses and maybe timesheets, we prepare their decks etc.  We check details of any travel (the address, the time, the date etc.) so that they know they can focus on what they need to do
  • We have excellent and up to date sources of information relevant to work (hotels, restaurants, conference venues).

We essentially make them into two people…

  • We are trusted because:
    • We check for typos, especially in names
    • We are discreet.  We are aware of the significance of the information handled and maintain confidentiality at all times.
  • And because we are trusted, we can represent them when they are not there.  We can be their eyes and ears
  • We have a detailed knowledge of all the key external contacts (people and organisations) relevant to the team,
  • We also know who their key internal contacts are
  • We are always helpful, approachable and easy to deal with, respect the views of others and exercise diplomacy at all times.

And of course, we are part of the bigger PA team. You will have a cover buddy and you will need to get to know their bosses to ensure you can provide seamless cover when they are off.  You may also need to provide ad hoc cover for other PAs.

Awards Manager

The role of Awards Manager is to manage the awards process from start to finish including the following:-

  • Managing the budget effectively
  • Awareness of the awards year calendar to ensure BBH enter all the correct award schemes
  • Working closely with the CCO (or equivalent) in deciding the short list for each award scheme
  • Collating the creds information and work from the Account Teams and Creatives
  • Entering the work and organising payment in a timely manner
  • Keeping an eye on shortlisted work
  • Organising the Awards Ceremony evenings including purchasing the tickets, inviting the guests and organising travel to the ceremony
  • Updating the global Awards spreadsheet with any wins.  Ensuring the CCO and all key stakeholders are aware of any significant wins

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