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HR Manager

Posted on 6.7.18

The Los Angeles Office

The LA office was founded in 2011 to sit at the forefront of how technology and entertainment are shaping the ad industry. Our offering includes; The Creative Studio, a production company founded in partnership with, pop star manager, Scooter Braun; and ZAG, a team of creative technologists and producers dedicated to exploring how technology can change the way people interact with brands.

We provide a range of services for our clients including brand consultancy, advertising, PR, digital experiences, events, creative innovation, design and CRM. We strive for simple, enduring ideas that are rooted in real human truths, and executed with brilliant craft. The culture of BBH is one that celebrates difference, education, inclusivity, innovation, and the relentless pursuit of excellence. This spirit is embodied in our enduring mantra: When the world zigs, zag.

We also like nice people

Summary

The HR Manager will be the main face of HR in LA and be responsible for a range of day to day employee related matters and questions. These include recruitment, onboarding, employee relations, payroll, benefits, training & development and other talent and culture initiatives. This is the perfect role for someone who has a passion for HR and is looking to grow in their career within a dynamic, fast-paced, and growing organization.

Key Responsibilities

Employee On-boarding
● Oversee and familiarize new hires with the BBH brand, our beliefs and culture
● Manage all necessary paperwork for New Employees
● Prepare New Hire orientation materials and conduct day one onboarding
● Set Up New Hires into Staff Systems (PTalent, Service Now, Altair)
● Follow up with New Hires within first three months

Payroll
● Prepare all semi-monthly payroll and bonus processing through PTalent
● Serve as liaison between Payroll Shared Services and BBH to update any and all payroll records
● Work closely with Finance to ensure accurate reporting and forecasting
● Partner with Finance & hiring managers to accurately track freelancers in payroll
● On-site resource to answer all employee payroll questions

HR Systems
● Maintain Publicis HR system, updating for all changes in employee status
● Be up to date on all Publicis system requirements and updates
● Systems: PTalent, ServiceNow, PSHR, Altair, Greenhouse and Performance Management
tools

Benefits/Policies
● On-site assist employees with benefit questions/needs or help them connect with Publicis contacts
● Advise employees of 401K participation eligibility upon completion of probationary period
● Serve as liaison between Benefits Shared Services and BBH to update any and all payroll records
● Establish and maintain BBH HR and T&E policies in conjunction with Parent company policies
● Current on all Federal, State and Local laws at the California Level

Recruitment
● Partner with Talent Operations Director & Heads of Department to develop BBH Recruitment best practices
● Coordinate all in-house interviews
● Manage & maintain recruitment database – Greenhouse
● Screen resumes and candidates as first step in recruitment process
● Coordinate all visa – related hires, including new hires, renewals, ad hoc requests through partnering with visa vendor

Employee Relations & HR Duties
● Maintain a day to day presence across the agency and promote HR as a point of contact for all BBH employees
● Work closely with management on any employee-relations issues
● Partner with legal to confirm compliance with employment law
● Serve as HR subject matter expert for the team and partner with Management to help guide any employee-related decisions

Ad Hoc Projects
● Manage all Volunteer Opportunities
● Partner with Finance to track and monitor Corporate Social Responsibility initiatives
● Recruit, Manage & Maintain BBH Internship program
● Work closely with office services for any ad hoc request
● Manage HR Budgets Relocation, Visas, Recruitment and Training
● Day-to-day decision making of ad hoc HR/Talent requests or inquiries

Skills/Experience Required

● Bachelor’s degree in Human Resources or other related field required
● 3+ years’ experience in an HR/Talent environment
● Keen attention to detail
● Experience managing highly confidential data
● Ability to handle multiple high-detailed projects
● Work autonomously and with a team
● High level of knowledge of federal, state, and local law
● Knowledge of California employment law a positive